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Artificial intelligence and Company Brain for established companies

The answers you need every day, found by artificial intelligence in your company’s documents

Your procedures, manuals, quotes and ERP data are already there, but no one can find them quickly. With the Company Brain, the company’s own searchable memory, your people ask a question and get the answer, together with the document it comes from.

Let’s talk about your situationHow the Company Brain works
Answers with their source
every answer shows the document it comes from
One point of contact
for development, databases and security
San Marino and Italy
for established companies and institutions

01 · copy the link to this sectionThe situation

The prototype went down well. So what is holding it back?

On its own, an AI model knows nothing about your company. It needs the right data, permissions and someone accountable for it.

In a large organisation, the trial almost always impresses. Then the project passes through four departments, and each one asks a question nobody had anticipated.

Meanwhile, people go on searching by hand. A quote is rewritten from scratch because a similar one can’t be found. The right manual is at another site. A figure from the ERP takes days to arrive. We answer those questions before writing any code, with development, databases and security in the same project.

Artificial intelligence for businesses

A work table seen from above, with hands on notes, printed documents and an open laptop.

IT

How does it connect to the systems already in place, and who maintains it?

Security

What data does it read, and who can see the answers?

Legal

Who is accountable if an answer is wrong?

Procurement

What does the contract say about data, costs and leaving the vendor?

02 · copy the link to this sectionAI · Company Brain

What is the Company Brain?

It is an AI assistant that answers your staff using procedures, manuals, contracts, past quotes and ERP data. Next to every answer it shows the document the answer comes from, so the reader can check it. Permissions are set by department and by role.

An example. A technician asks what the acceptance test for line 3 involves. They get three lines and a link to the current quality manual, instead of opening four folders.

How the Company Brain worksLet’s talk

Data stays where the company decides. Location and providers are set out in writing in the project.

Example of a Company Brain answer linked to a procedure, a manual and an ERP table, showing which department is authorised.

How it works

01Chosen sourcesTogether with the department heads, we decide which documents count.
02Role-based permissionsEveryone sees only what they can already see.
03Answer with its sourceIf the sources are not enough, the assistant is designed to say so.
04LogQuestions and sources used, kept for as long as the company decides.

03 · copy the link to this sectionAI · Artificial intelligence

Our artificial intelligence services

Use them on their own or one after another. Every project also includes security and training.

Example of a process analysis by department, with an assistant’s answer checked by a person. AI Artificial intelligence for businesses Which processes to hand over to AI, and how to connect it to the systems you already use. Example of an answer that cites its sources, with permissions by department. AI Company Brain Your people ask. The assistant answers and shows the document the answer comes from. Example of an operation prepared by an AI agent, waiting for a person to confirm it. AI AI agents and integrations AI prepares the work in your ERP, CRM and email. A person confirms the operations that matter. Example of a register of AI systems with a blocked request. AI AI security and governance A few clear rules of use, and security testing of the assistants that read company data. Example of an AI assistant contract with notes in the margin. AI Second opinion on AI projects and vendors Before you sign, you get a written report on the points to clarify about data, costs and exit terms. Example of training programmes by role. AI AI training Programmes by role, from the board of directors to the people who use the tools every day.

AI Act and NIS2: what they require and from when

04 · copy the link to this sectionOne coordinated team

Why do databases and security belong in the same project?

An assistant that reads company data is also a new way into your systems. It has to be designed with the people who know the database and the people responsible for security.

An example. An industrial group wants technicians at every plant to find manuals, procedures and maintenance history straight away. One point of contact keeps the schedule. Management receives a summary, and IT receives the technical documentation.

Illustrative scenario

This scenario does not describe a real engagement. Real work stays between Strategic and the clients who commissioned it.

Oracle & Database EngineeringCybersecurity

Example of a project control board, with tasks from the same project assigned to different divisions and their progress.

AI

The documents

The current ones are chosen with department heads, and permissions are set by role.

DBA

The data

The history sits in an Oracle database. The assistant reads it but cannot change it.

CYB

Security

Before launch, the assistant is tested with questions designed to make it say what it shouldn’t.

AI

The people

Technicians learn to check the source. Managers learn to keep the documents up to date.

The right answer, given to the wrong person, is already an incident.

05 · copy the link to this sectionOur divisions

Strategic’s other divisions

Alongside artificial intelligence, each of our divisions has a clearly defined specialism. When a problem touches more than one, they work on the same project.

Example of a security assessment report, with the issues fixed and the retest after the fixes. CYB Cybersecurity Security testing, incidents and NIS2, including for suppliers. Primary database and replica in sync, with the data copy verified. DBA Oracle & Database Engineering Databases that are slow, out of support or due for migration. Example of a week-by-week cash forecast, without figures. STR Restructuring and turnaround Cash getting tight and banks asking questions. Open newspapers, representing news in circulation. INT Communication and intelligence A story doing the rounds, a reputation to protect. Example of the checks made before entering a foreign market. GEO International expansion A market to enter, a partner to vet. Example of a critical role profile with a succession map. HR Critical roles and succession A key role to fill, a succession to prepare. Black and gold composition of a confidential folder. BLK Blackroom Shareholders in deadlock, a generational handover, a sale of the business. An ERP integration and an AI assistant that declares itself as AI. LAB Strategic Labs Bespoke software and ready-made tools.

Beyond a single countryAbout us and how the divisions work together

06 · copy the link to this sectionWhen clients call us

The situations that lead to a request

Six situations in which a company writes to us, and the page to start from.

AI The pilot went down well, but it has stalled Connecting it to real systems is a different job. AI agents and integrations AI No one can find the right procedure Each site has a different version. Company Brain AI A department has connected an AI assistant to company data No one has checked what it reads. AI security and governance AI There is an AI contract to sign The demo was convincing. The clauses still need reading. Second opinion CYB A customer has sent you a NIS2 questionnaire It comes with a deadline and specific questions. Cybersecurity DBA Your Oracle database is going out of support It is better to plan before it becomes urgent. Oracle & Database Engineering

07 · copy the link to this sectionHow we work

Anticipate, protect, act

Three verbs guide every engagement, whether it involves an AI assistant, a database migration or a business crisis.

Panel 1, Anticipate. In the background noise, the first signals grow before the event.

Anticipate

Line up the facts. That means systems, data, contracts, people and legal deadlines.

Panel 2, Protect. Concentric layers around data and business continuity.

Protect

Secure whatever would bring the company to a halt if it failed, such as access, data backups and supplier clauses.

Panel 3, Act. From alert to containment, then decision, then recovery.

Act

Deliver in phases, against written criteria. When something unexpected happens, follow a plan discussed in advance.

What does it cost, and how do we start?
There is no price list. The first conversation carries no commitment. If there is work to be done, you receive a written proposal for the initial assessment, usually one or two days of work with the people involved. After the assessment comes the proposal for the project, with phases, timing and costs.
How long does it take?
The project proposal sets out the phases and timescales. We usually start with one department or one process, and widen the scope only when the first step works.
Who looks after it?
You have a single point of contact, who reports to management. When needed, we also work on site.
What if the result is not convincing?
Each phase closes against criteria written in advance. Management checks them and decides whether to continue.

About us and ways of working together

08 · copy the link to this sectionLAB · Strategic Labs

Strategic Labs: ready-made tools

Tools that always make clear they are an AI assistant, and that work on the channels people already use.

Representation of the DIREKTA interface with sample data. LABExample

DIREKTA

The executive assistant on WhatsApp, for email, calendar and reminders. About DIREKTA Request information
Representation of the Kristina Reply interface with sample data. LABExample

Kristina Reply

It replies to customers on WhatsApp and never writes first. It is distributed by Strategic. About Kristina Reply Request information
Representation of the Autochatter interface with sample data. LABExample

Autochatter

The AI chat for WordPress sites, based on the site’s own content. About Autochatter Request information
Representation of the Strategic Remote device list with sample data. LABExample

Strategic Remote

Remote support, for in-house IT or for teams that support customers. Request activationSign in to Strategic Remote

Bespoke software and integrationsCompany Brain, DIREKTA and Kristina Reply: how they connect

09 · copy the link to this sectionPrinciples

What we don’t do

Saying it up front saves everyone time.

  • We don’t give legal opinions or attest restructuring plans. We work with the company’s lawyers and accountants, and with the independent professional who attests the plan.
  • We don’t issue compliance certificates. We help you comply. Formal assessments are a matter for the bodies responsible.
  • We don’t put forward our own tools without saying so. In a second opinion on AI vendors, we don’t put them forward at all.
  • We don’t launch an AI assistant without a named owner for its sources, or without permissions set by department.

10 · copy the link to this sectionObservatory

Rules, risks and technologies, explained for decision-makers

Guides, analysis and ‘first hours’ pieces by the Strategic editorial team.

The full Observatory

11 · copy the link to this sectionFrequently asked questions

Frequently asked questions

The answers management looks for before getting in touch.

What is Strategic, and where does it work?
Strategic S.r.l. is a company based in the Republic of San Marino. It works for established companies and institutions in San Marino and Italy. At its core is artificial intelligence inside business systems, with divisions for security, data, business and software alongside it. Personal data is processed under the GDPR and San Marino Law No. 171 of 2018, the country’s data protection law. About Strategic
Where is the data processed?
Where the data is stored and processed is decided with the company’s IT team and written into the project. As a rule, we choose services that process data within the European Union. The project documentation also states the sources, models and retention periods.

12 · copy the link to this sectionContact

Take two minutes to describe the situation. We reply within two working days.

Choose the topic in the form, then add a few lines about the problem in your own words. Your request goes to someone who knows the subject. They reply by email with the next step.

This form is not an emergency channel. If a cyber incident is under way, start here: three rules for the first hours.

Or write to us:WhatsAppstaff@strategic.sm

On WhatsApp, messages are answered by Strategic’s AI assistant. Please do not use it for confidential information.

Before it happens.

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